> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sameitem.com/llms.txt
> Use this file to discover all available pages before exploring further.

> ## Agent Instructions
> Search endpoint for AI agents: https://context7.com/api/v2/ask?siteKey=ask_0591dc689444c821efc5a072&query=<URL-encoded question>. No API key needed. Docs MCP server: https://docs.sameitem.com/mcp

# Settings reference

> A plain-language guide to every Same Item Multiple Boards setting: account settings, board settings, and item settings.

Same Item Multiple Boards (SIMB) has settings at three levels: your whole account, a single board, and a single item. To open them, open any item, go to the **Same Item Multiple Boards** tab, and click the gear icon (tooltip **Settings**). The settings window has four tabs: **Account**, **Board Settings**, **Item settings**, and **Usage**.

> [!NOTE]
>
> Item settings override board settings for that item. Check a setting in the app if you are unsure of its current state.

## Account settings

These apply to your whole monday.com account.

### Subscription

Shows your current plan and a **Change Plan** button. On paid plans it also shows the billing cycle, amount, and renewal date. See [Upgrade your subscription](https://docs.sameitem.com/billing/upgrade.md).

### Preferences

| Setting | What it does |
| - | - |
| **Visual indicator** | Adds your chosen emoji or label to the start of every synced item's name, so your team can spot shared items on any board. Turn it on in Settings. See [Visual indicator](#visual-indicator). |
| **Sync item deletion across boards** | When an item is deleted on monday, all items connected to it are deleted. Check the toggle in Settings to see whether it is on. |
| **Item Locations Column** | Adds a column to shared boards that shows where each shared item lives. See [Item Locations](https://docs.sameitem.com/features/item-locations.md). |
| **Show Source Board on Synced Updates** | Synced copies of updates get a "Posted From" footer linking back to the original update on its source board. |
| **Sync item descriptions** | Keeps the description of shared items identical on every board. Checked every 6 hours, and the most recently edited copy wins. Text and structure sync; colors, highlights, and attachments do not. It is off until you turn it on. |

#### Sync item descriptions needs admin approval

This setting needs an extra monday permission (**docs:write**). If your account hasn't approved it yet, an admin on your monday account must open **Administration → Apps → Same Item Multiple Boards**, click **Update**, and accept the permissions. Then turn the setting on again.

#### Visual indicator

Turn on **Visual indicator** in **Account Settings → Preferences**. Then choose:

* **An emoji.** Pick a single emoji, such as ✨ (the default), 🔗, 🔄, 📌, ⭐, 🟢, 🧩, or 🔁.
* **A short text label.** Up to 10 characters, using letters, numbers, spaces, and - \_ & + #. Choose how it is wrapped: square (`[SYNC]`), round (`(SYNC)`), or dot (`SYNC ·`).

The ⌛ emoji is reserved for syncs in progress and can't be used.

When you save a new indicator and items already show the old one, SIMB shows a dialog where you can choose whether to rename the existing items in the background or only use the new indicator for items synced from now on. When you turn the indicator off, you can also choose to remove it from the items that already show it. Syncing keeps working while this runs.

### Authorization

* **Notify new users to authorize**: new members of your monday account get a one-time notification asking them to authorize the app, so the updates they post on shared items stay in sync. Turn it off to onboard new users at your own pace.
* The user list below it shows who has authorized. See [Updates sync](https://docs.sameitem.com/features/updates-sync.md#check-authorization-status).

## Board settings

These apply to the board you are on.

### Notifications

* **Notify users when their update didn't sync to other boards**
* **Notify users when the item already exists on the board**
* **Notify users when a shared column failed to sync**
* **Notify users when a target board has duplicate columns**: sent when a board this board syncs to has two or more columns with the same name and type. Only the first of them stays in sync. See [Column mismatches](https://docs.sameitem.com/troubleshooting/column-mismatches.md).

### Items

* **Support moving items to this board**: lets items keep their connection when they are moved to this board.
* **Item Locations**: click **Add column** to add the Item Locations column to this board and its connected boards. It needs the **Item Locations Column** account setting to be on.
* **Shared Boards 🔒 column**: click **Revalidate** to fill or refresh the board names in the column. Add the column from the monday Column Center first. See [Shared Boards column](https://docs.sameitem.com/features/shared-boards-column.md).

### Updates

Choose one of:

* **When updates are posted on shared items in this board, sync them to all other boards**
* **Never add updates from this board to other boards**

Or use **Sync updates to all linked boards except:** to exclude specific boards. See [Updates sync](https://docs.sameitem.com/features/updates-sync.md).

### Subitems

Choose one of:

* **When subitems are created in shared items in this board, add them to shared items on other boards**
* **Never share subitems created on this board with other boards**

Or use **Sync subitems to all linked boards except:** to exclude specific boards. See [Subitems](https://docs.sameitem.com/features/subitems.md).

### Webhooks

Lists the webhooks on the board with their status (**Installed** or **Not Installed**). You can install or reinstall them, and use the ownership dropdown to transfer webhook ownership to another user. You or the new owner must be an owner of the board. See [Webhooks](https://docs.sameitem.com/troubleshooting/webhooks.md).

## Item settings

These apply to the item you have open and override the board settings.

* **Share updates posted in this item**: turns update sharing on or off for this item.
* **Share subitems created in this item**: turns sharing of newly created subitems on or off for this item.
* **Merge with an existing item**: click **Merge this item with another item** to link this item to one that already exists on another board. No new item is created. See [Merge an item with an existing item](https://docs.sameitem.com/features/manual-sharing.md#merge-an-item-with-an-existing-item).

## Usage

Shows how many **Shared Items** and **Shared Boards** you are using against your plan, with a list of synced boards and items. See [Usage limits](https://docs.sameitem.com/billing/usage-limits.md).


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