> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sameitem.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Privacy and Security in Same Item Multiple Boards

> Same Item Multiple Boards accesses only the minimum data needed for board sync and never stores column values, personal data, or sensitive information.

Same Item Multiple Boards (SIMB) is designed with data privacy as a core principle. The app accesses only the specific information required to synchronize items across your boards — nothing more. Your sensitive column data, personal records, and user-generated content never leave your monday.com environment and are never stored in SIMB's infrastructure.

## What Data SIMB Accesses

To keep your boards in sync, SIMB reads a minimal set of structural identifiers from your monday.com account:

| Data Type       | Purpose                                                            |
| --------------- | ------------------------------------------------------------------ |
| **Board IDs**   | Identify and link the boards participating in a sync relationship  |
| **User IDs**    | Manage access permissions and track interactions with synced items |
| **Board Names** | Enable navigation and organization within the app interface        |
| **Group Names** | Categorize and manage related items across boards                  |
| **Item Names**  | Track tasks and projects as they sync between boards               |

<Note>
  SIMB reads these structural identifiers solely to establish and maintain sync connections. They are the minimum dataset needed for the app to function.
</Note>

## What SIMB Never Stores or Accesses

SIMB is explicitly designed to avoid touching the content inside your board columns. This means the following are **never accessed or stored** by SIMB:

* Column values of any kind — including email addresses, phone numbers, dates, statuses, dropdowns, or any other field types
* Personal data belonging to your team members, clients, or end-users
* User-generated content from your monday.com boards
* Attachment files, update threads, or comment data

Your monday.com data stays in your monday.com environment. SIMB only reads the structural metadata required to route sync operations — never the information inside your columns.

## Security Framework

SIMB operates entirely within monday.com's security framework and adheres to the platform's data privacy and security protocols. All communication between SIMB and monday.com takes place over encrypted channels, and the app is reviewed and published through the official monday.com Marketplace.

<Tip>
  Because SIMB never stores your board content, your data remains subject to the same monday.com security controls you already rely on. No additional data governance overhead is introduced by installing SIMB.
</Tip>

## Data Purge Policy

When a SIMB subscription expires or is cancelled, the following process applies:

1. **30-day grace period begins** — Your app-mapping configurations are preserved during this window. If you renew your subscription within 30 days, your sync relationships are restored immediately with no reconfiguration needed.
2. **After 30 days** — All associated metadata (app-mapping configurations) is permanently and securely purged from SIMB's servers.

<Note>
  This policy applies only to SIMB's internal app-mapping configurations — the records that describe which boards are linked. It does not affect your monday.com board content in any way, because that content was never stored by SIMB in the first place.
</Note>

| Event                                | What Happens                                              |
| ------------------------------------ | --------------------------------------------------------- |
| Subscription expires or is cancelled | 30-day grace period starts; configurations preserved      |
| Renewal within 30 days               | Sync relationships restored immediately                   |
| 30 days pass with no renewal         | All app-mapping metadata permanently and securely deleted |

## Summary

* ✅ SIMB accesses Board IDs, User IDs, Board Names, Group Names, and Item Names
* ✅ All data handling occurs within monday.com's security protocols
* ✅ App configurations are preserved for 30 days after cancellation
* ❌ SIMB never reads or stores column values
* ❌ SIMB never stores email addresses, phone numbers, or personal data
* ❌ User-generated board content is never persisted in SIMB's database

## Contact

If you have questions about how SIMB handles your data, or need assistance with privacy-related configuration, contact the Pioneera support team at [support@pioneera.io](mailto:support@pioneera.io).