How to Make an Item Live on Multiple Boards in monday.com

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The short answer

monday.com does not natively support one item living on multiple boards. The feature request (“Item lives on multiple boards”) has been open for years and is currently marked not on the roadmap, with monday’s own team pointing to marketplace apps as the way to do it. There are four real ways to get the same work visible on more than one board. Which one is right depends on whether you need to see data from another board or work on the same item from several boards.

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The four options, compared

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What “the same item on multiple boards” actually means

With Same Item Multiple Boards (SIMB), the item is not copied. One item exists on every board you share it to:

• Change a status, date, owner, or any column on one board and it changes everywhere.
• Updates and comments are shared — one conversation thread, whichever board you read it from.
• Subitems sync too, automatically.
• Columns match by name and type, so there is nothing to map manually (how column matching works).

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How to set it up

1. Install Same Item Multiple Boards from the monday.com marketplace (install guide).
2. Open the item you want on another board and use the SIMB item view to share it to the destination boards.
3. Or automate it: “when status changes / when item is created, share item to board” recipes handle it hands-free.
4. For existing boards with many items, use batch actions to share in bulk.

What the shared item looks like on the board — the star icon marks it, and the Item Location column shows everywhere it lives: The quick start guide walks through the first share end to end.

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Common use cases

• Client board + internal board — clients see status and timeline on their board; costs and internal notes stay on yours.
• Master board — key items from many boards roll up into one always-current view.
• Cross-team work — a campaign item lives on the marketing board and the dev board, each team seeing its own context.
• Form intake — a submitted form item appears on every team board that needs to act on it.

Moving from another tool? If you’re used to Asana, where one task can live in several projects, see the monday.com equivalent of Asana’s multi-homing. Need subitems to come along too? See how to sync (or “mirror”) subitems across boards.

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FAQ

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Does monday.com plan to add this natively?

As of 2026 the feature request is marked “not on roadmap” by monday.com, and their community team recommends marketplace apps, listing Same Item Multiple Boards first.

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Is this the same as mirroring?

No. A mirror column is a read-only window into another board’s item. With SIMB the item itself exists on both boards — every column is a real, editable column, usable in views and automations. See mirror column limitations.

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Will duplicated items drift out of sync?

Copies made by automations always drift, because nothing connects them after the copy. A shared item can’t drift — there is only one item. If something does look inconsistent, the Discrepancy Report finds and fixes it.

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What does it cost?

There is a free plan; paid plans are flat per organization (not per seat) with a free trial. See pricing.