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Manual sharing gives you direct, item-by-item control over where your work appears in monday.com. Instead of relying on rules or automations, you open an item, pick the boards you want it to live on, and add it — the item then exists on every selected board simultaneously, fully synced, with no duplication. This approach works best when only certain items need to be shared, or when you want to choose a destination for an individual item.

Share an Item Manually

Choose a destination from the item view:
1

Open the item and click the Same Item Multiple Boards tab

Click the item you want to share to open its detail view, then click the Same Item Multiple Boards tab at the top. If you don’t see the tab, click the + at the end of the tab row and add it from the Item Views Center (search “Same Item Multiple Boards”), or ask your board admin to add it.
The item view with the Same Item Multiple Boards tab circled
2

Click "Share to another board"

If the item isn’t shared anywhere yet, you’ll see “This item doesn’t live on other boards yet!” — click the blue Share to another board button.
The Share to another board button in the SIMB view
3

Pick the workspace

A picker opens listing your workspaces. Click the workspace that contains the board you want to share to.
The workspace picker that opens after clicking Share to another board
4

Pick the destination board

Click the board where the item should also live. The board you’re on now is grayed out — an item can’t be shared to its own board.
The board list with the destination board highlighted
5

Pick the group

Choose which group on the destination board the item should be added to.
The group picker for the destination board
6

Complete sharing

Complete any sharing prompts and wait for the item to appear on the destination board. Supported columns with matching names and types sync automatically; there is no manual column-mapping step.
7

Done — the item now lives on both boards

A progress bar runs for a few seconds, then the SIMB view lists the item’s Current Board and every board it’s Also on, plus the columns being synced.
The SIMB view after sharing — the item lives on both boards

What Happens After Sharing

Once sharing finishes, the item appears in the group you selected on the destination board. Any columns that share the same name and the same column type between the two boards will start syncing automatically — change a Status on one board and it updates everywhere the item lives. Columns that don’t match won’t sync, but they won’t block the share either.
Before sharing, check that the columns you want to sync have matching names and types on both boards. Add missing columns directly on the destination board. See automatic column matching.
You can also add Shared Boards 🔒 from the Column Center to share from the item row and see board-name chips.

Visual Indicator

The shared-item star icon next to the item name in the board view
When the Visual indicator setting is on, SIMB adds a small icon (✨ by default) or a short text label of your choice to the start of the name of every shared item. Turn it on in Settings → Account Settings → Preferences. You can then scan your board at a glance and spot every shared item without opening each one. You can also pick your own emoji or label and apply it to existing items; see the Settings reference. You can also add the optional Item Locations column to your board. This column lists every board the item currently lives on, and each board name is clickable — it takes you straight to that item on the other board.

Merge an item with an existing item

If the same piece of work already exists as a separate item on another board, you can link the two instead of creating a new copy. No new item is created. From then on, the two stay in sync.
1

Open Item Settings

Open the item, go to the Same Item Multiple Boards tab, click the Settings (gear) icon, and open Item Settings.
2

Start the merge

Under Merge with an existing item, click Merge this item with another item.
3

Pick the other item

In step 1 of 2, pick the board, group, and item that is the same piece of work, then click Next. Some items can’t be picked: subitems, items on the same board, items on a board this item is already synced to, and items that are already synced elsewhere (unlink them first).
4

Choose the values to keep

In step 2 of 2, for the name and for each shared column that differs, choose which item’s value both items will have. Use all picks one side for every row. Columns SIMB can’t copy keep their own value on each item. Subitems and updates are not merged; each item keeps its own.
5

Click Merge items

Read the warning, then click Merge items. If a column can’t be copied, the result lists it and you can fix it on the board.
The values you don’t keep are replaced, and this can’t be undone. If this item is already synced with other boards, values taken from the other item change on those boards too. If the merge would take your account past its plan’s item limit, nothing is changed.

Remove an Item From a Specific Board

You can remove a shared item from a single board right from the Same Item Multiple Boards item view. SIMB gives you two choices — Unlink (stop syncing but keep the item intact everywhere else) or Delete (permanently remove that board’s copy).
1

Open the item

Click the item you want to remove from a board.
2

Open the SIMB item view

Go to the Same Item Multiple Boards tab inside the item — it lists every board the item currently lives on.
3

Click the trash-bin icon

Find the board you want to remove the item from and click the trash-bin icon next to it.
Click the trash-bin icon next to a board
4

Choose Unlink or Delete

Pick the action you want:
  • Unlink — removes the item from that board and stops syncing it there, but keeps it fully intact and synced on every other board. Nothing is lost.
  • Delete — permanently removes the item from that one board.
Choose Unlink or Delete
Unlink only affects the board you chose — the item stays live and synced on every other board it was shared to. Use Delete only when you want that board’s copy gone for good.

Column Requirements for Syncing

SIMB syncs column values between boards when both of the following are true:
  • The columns have the exact same name (case-sensitive)
  • The columns are the same type (for example, both are Status columns, both are Date columns, and so on)
If a column exists on one board but not the other, or if the types differ, that column’s value simply won’t sync — no error is raised. To resolve mismatches, rename the columns to match and add any missing columns directly on the destination board.
Formula and Mirror columns are not supported for syncing, and neither are certain other special column types. Values in these columns won’t carry over even if the names match. Connected Boards syncs unless the two columns connect to completely different boards (no board in common); in that case that column is skipped.
For a detailed guide to aligning your boards, see automatic column matching.