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Manual sharing gives you direct, item-by-item control over where your work appears in monday.com. Instead of relying on rules or automations, you open an item, pick the boards you want it to live on, and add it — the item then exists on every selected board simultaneously, fully synced, with no duplication. This approach works best when only certain items need to be shared, or when you want to review column alignment before sharing.

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Share an Item Manually

The whole flow, start to finish:
1

Open the item and click the Same Item Multiple Boards tab

Click the item you want to share to open its detail view, then click the Same Item Multiple Boards tab at the top. If you don’t see the tab, click the + at the end of the tab row and add it from the Item Views Center (search “Same Item Multiple Boards”), or ask your board admin to add it.
The item view with the Same Item Multiple Boards tab circled
2

Click "Share to another board"

If the item isn’t shared anywhere yet, you’ll see “This item doesn’t live on other boards yet!” — click the blue Share to another board button.
The Share to another board button in the SIMB view
3

Pick the workspace

A picker opens listing your workspaces. Click the workspace that contains the board you want to share to.
The workspace picker that opens after clicking Share to another board
4

Pick the destination board

Click the board where the item should also live. The board you’re on now is grayed out — an item can’t be shared to its own board.
The board list with the destination board highlighted
5

Pick the group

Choose which group on the destination board the item should be added to.
The group picker for the destination board
6

Review the Column Mapping and click Confirm

SIMB shows you exactly which columns will sync between the two boards. Review the pairs, then click Confirm. (Click Edit if you want to remap a column first — see Column Mapping.)
The Column Mapping preview with the Confirm button highlighted
7

Done — the item now lives on both boards

A progress bar runs for a few seconds, then the SIMB view lists the item’s Current Board and every board it’s Also on, plus the columns being synced.
The SIMB view after sharing — the item lives on both boards

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What Happens After Sharing

Once you click Add, the item appears on the destination board in its default group. Any columns that share the same name and the same column type between the two boards will start syncing automatically — change a Status on one board and it updates everywhere the item lives. Columns that don’t match won’t sync, but they won’t block the share either.
Before clicking Add, SIMB shows you a Column Mapping preview that highlights exactly which columns will sync, which won’t, and which are missing on the destination board. Use this to create any missing columns in one click before completing the share. See Column Mapping for the full walkthrough.

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Visual Indicator

The shared-item star icon next to the item name in the board view
After an item is shared to at least one other board, a small SIMB icon appears directly next to the item’s name in the board view. You can scan your board at a glance and instantly spot every shared item — no need to open each one individually. You can also add the optional Item Locations column to your board. This column lists every board the item currently lives on, and each board name is clickable — it takes you straight to that item on the other board.

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Remove an Item From a Specific Board

You can remove a shared item from a single board right from the Same Item Multiple Boards item view. SIMB gives you two choices — Unlink (stop syncing but keep the item intact everywhere else) or Delete (permanently remove that board’s copy).
1

Open the item

Click the item you want to remove from a board.
2

Open the SIMB item view

Go to the Same Item Multiple Boards tab inside the item — it lists every board the item currently lives on.
3

Click the trash-bin icon

Find the board you want to remove the item from and click the trash-bin icon next to it.
Click the trash-bin icon next to a board
4

Choose Unlink or Delete

Pick the action you want:
  • Unlink — removes the item from that board and stops syncing it there, but keeps it fully intact and synced on every other board. Nothing is lost.
  • Delete — permanently removes the item from that one board.
Choose Unlink or Delete
Unlink only affects the board you chose — the item stays live and synced on every other board it was shared to. Use Delete only when you want that board’s copy gone for good.

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Column Requirements for Syncing

SIMB syncs column values between boards when both of the following are true:
  • The columns have the exact same name (case-sensitive)
  • The columns are the same type (for example, both are Status columns, both are Date columns, and so on)
If a column exists on one board but not the other, or if the types differ, that column’s value simply won’t sync — no error is raised. To resolve mismatches before sharing, use the Column Mapping preview that appears when you manually add an item.
The following column types are not supported for syncing: Formula, Mirror, Connected Boards, and certain other special column types. Values in these columns won’t carry over even if the names match.
For a detailed guide on previewing and resolving column alignment issues before you share, see Column Mapping.