Manual sharing gives you direct, item-by-item control over where your work appears in monday.com. Instead of relying on rules or automations, you open an item, pick the boards you want it to live on, and add it — the item then exists on every selected board simultaneously, fully synced, with no duplication. This approach works best when only certain items need to be shared, or when you want to review column alignment before sharing.
Share an Item Manually
Open the item
Click the item you want to share to open its detail view.
Open the SIMB item view
Inside the item, navigate to the Same Item Multiple Boards tab. If you don’t see it, ask your board admin to add the SIMB item view to the board.
Select your destination boards
Browse or search the list of available boards. Check the box next to every board where you want this item to appear.
Click Add
Click Add to confirm. The item immediately appears on every board you selected and begins syncing column values in real time.
What Happens After Sharing
Once you click Add, the item appears on the destination board in its default group. Any columns that share the same name and the same column type between the two boards will start syncing automatically — change a Status on one board and it updates everywhere the item lives. Columns that don’t match won’t sync, but they won’t block the share either.
Before clicking Add, SIMB shows you a Column Mapping preview that highlights exactly which columns will sync, which won’t, and which are missing on the destination board. Use this to create any missing columns in one click before completing the share. See Column Mapping for the full walkthrough. Visual Indicator
After an item is shared to at least one other board, a small SIMB icon appears directly next to the item’s name in the board view. You can scan your board at a glance and instantly spot every shared item — no need to open each one individually.
You can also add the optional Item Locations column to your board. This column lists every board the item currently lives on, and each board name is clickable — it takes you straight to that item on the other board.
Remove an Item From a Specific Board
Removing an item from one board does not delete it — it simply stops appearing there while staying fully intact and synced on all other boards.
Open the item
Click the item you want to remove from a board.
Open the SIMB item view
Go to the Same Item Multiple Boards tab inside the item.
Uncheck the board
Find the board you want to remove and uncheck it. The item disappears from that board immediately.
Unchecking a board only removes the item from that board’s view. It remains live and synced on every other board it was shared to.
Column Requirements for Syncing
SIMB syncs column values between boards when both of the following are true:
- The columns have the exact same name (case-sensitive)
- The columns are the same type (for example, both are Status columns, both are Date columns, and so on)
If a column exists on one board but not the other, or if the types differ, that column’s value simply won’t sync — no error is raised. To resolve mismatches before sharing, use the Column Mapping preview that appears when you manually add an item.
The following column types are not supported for syncing: Formula, Mirror, Connected Boards, and certain other special column types. Values in these columns won’t carry over even if the names match.
