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Same Item Multiple Boards (SIMB) has settings at three levels: your whole account, a single board, and a single item. To open them, open any item, go to the Same Item Multiple Boards tab, and click the gear icon (tooltip Settings). The settings window has four tabs: Account, Board Settings, Item settings, and Usage.
Item settings override board settings for that item. Check a setting in the app if you are unsure of its current state.

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Account settings

These apply to your whole monday.com account.

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Subscription

Shows your current plan and a Change Plan button. On paid plans it also shows the billing cycle, amount, and renewal date. See Upgrade your subscription.

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Preferences

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Sync item descriptions needs admin approval

This setting needs an extra monday permission (docs:write). If your account hasn’t approved it yet, an admin on your monday account must open Administration → Apps → Same Item Multiple Boards, click Update, and accept the permissions. Then turn the setting on again.

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Visual indicator

Turn on Visual indicator in Account Settings → Preferences. Then choose:
  • An emoji. Pick a single emoji, such as ✨ (the default), 🔗, 🔄, 📌, ⭐, 🟢, 🧩, or 🔁.
  • A short text label. Up to 10 characters, using letters, numbers, spaces, and - _ & + #. Choose how it is wrapped: square ([SYNC]), round ((SYNC)), or dot (SYNC ·).
The ⌛ emoji is reserved for syncs in progress and can’t be used. When you save a new indicator and items already show the old one, SIMB shows a dialog where you can choose whether to rename the existing items in the background or only use the new indicator for items synced from now on. When you turn the indicator off, you can also choose to remove it from the items that already show it. Syncing keeps working while this runs.

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Authorization

  • Notify new users to authorize: new members of your monday account get a one-time notification asking them to authorize the app, so the updates they post on shared items stay in sync. Turn it off to onboard new users at your own pace.
  • The user list below it shows who has authorized. See Updates sync.

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Board settings

These apply to the board you are on.

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Notifications

  • Notify users when their update didn’t sync to other boards
  • Notify users when the item already exists on the board
  • Notify users when a shared column failed to sync
  • Notify users when a target board has duplicate columns: sent when a board this board syncs to has two or more columns with the same name and type. Only the first of them stays in sync. See Column mismatches.

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Items

  • Support moving items to this board: lets items keep their connection when they are moved to this board.
  • Item Locations: click Add column to add the Item Locations column to this board and its connected boards. It needs the Item Locations Column account setting to be on.
  • Shared Boards 🔒 column: click Revalidate to fill or refresh the board names in the column. Add the column from the monday Column Center first. See Shared Boards column.

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Updates

Choose one of:
  • When updates are posted on shared items in this board, sync them to all other boards
  • Never add updates from this board to other boards
Or use Sync updates to all linked boards except: to exclude specific boards. See Updates sync.

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Subitems

Choose one of:
  • When subitems are created in shared items in this board, add them to shared items on other boards
  • Never share subitems created on this board with other boards
Or use Sync subitems to all linked boards except: to exclude specific boards. See Subitems.

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Webhooks

Lists the webhooks on the board with their status (Installed or Not Installed). You can install or reinstall them, and use the ownership dropdown to transfer webhook ownership to another user. You or the new owner must be an owner of the board. See Webhooks.

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Item settings

These apply to the item you have open and override the board settings.
  • Share updates posted in this item: turns update sharing on or off for this item.
  • Share subitems created in this item: turns sharing of newly created subitems on or off for this item.
  • Merge with an existing item: click Merge this item with another item to link this item to one that already exists on another board. No new item is created. See Merge an item with an existing item.

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Usage

Shows how many Shared Items and Shared Boards you are using against your plan, with a list of synced boards and items. See Usage limits.